Board Meeting - November 9, 2023
TRANSBAY JOINT POWERS AUTHORITY
BOARD OF DIRECTORS
NOTICE OF MEETING AND CALENDAR
Thursday, November 9, 2023
1 Dr. Carlton B. Goodlett Place, Room 416
San Francisco, CA
REGULAR MEETING
9:30 a.m.
BOARD OF DIRECTORS
Jeff Gee, Chair
Rafael Mandelman, Vice Chair
Elaine Forbes
Alicia John-Baptiste
Boris Lipkin
Sarah Syed
Jeffrey Tumlin
Dina El-Tawansy (ex-officio)
Executive Director
Adam Van de Water
Secretary
Nila Gonzales
TJPA Office
425 Mission Street, Suite 250
San Francisco, California 94105
415-597-4620
PUBLIC PARTICIPATION
This meeting will be held in person at the location listed above. Members of the public may attend the meeting to observe and provide public comment at the physical location listed above. Additionally, as a courtesy, members of the public may watch on SF Cable Channel 78, 28 or 99 (depending on your provider) or may visit the SFGovTV website (www.sfgovtv.org) to stream the live meeting or may watch them on demand.
Members of the public attending the meeting in person may comment on the meeting during public comment periods. TJPA also plans to provide a call-in line for remote public comment at the meeting. The call-in line is provided as a courtesy and its availability may be disrupted due to technical difficulties or otherwise. In-person public comment will be taken first; remote public comment will be taken after.
PUBLIC COMMENT CALL-IN: 1-855-282-6330 -- Access Code: 2554 046 0883 # #
When the item is called, dial *3 to be added to the speaker line. When prompted, callers will have two minutes to provide comment unless otherwise noted by the Chair. Please speak clearly, ensure you are in a quiet location, and turn off any TVs or computers around you.
ACCESSIBLE MEETING POLICY
The Transbay Joint Powers Authority Board of Directors meeting will be held in-person at City Hall, Room 416, at 1 Dr. Carlton B. Goodlett Place, San Francisco, CA.
To obtain a disability-related accommodation, including auxiliary aids or services, or to obtain meeting materials in an alternative format, please contact the Board Secretary at 415.597.4620 or info@tjpa.org, at least 72 hours prior to the meeting. Written reports or background materials for calendar items are available online at www.tjpa.org and may be inspected and copied at the TJPA’s offices at the address noted above. These materials may be available in alternative formats; please contact the Board Secretary at 415.597.4620 or info@tjpa.org at least 72 hours in advance of the meeting. Late requests will be honored if possible.
If you need to use the services of a language interpreter, contact TJPA by calling 415.597.4620 or at info@tjpa.org. We require an advance notice of three business days to accommodate your request.
Si necesita usar los servicios de un intérprete de idioma, comuníquese con TJPA llamando al 415.597.4620 o en info@tjpa.org. Solicitamos un aviso previo de tres días hábiles para atender su solicitud.
如果您需要使用语言口译员，请联系TJPA，电话：415.597.4620，或电子邮件： info@tjpa.org。我们需要您在三个工作日之前告知，以满足您的要求
To assist the City’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
9:30 – REGULAR MEETING
ORDER OF BUSINESS
1. Call to Order
2. Roll Call
3. Communications
4. Board of Director’s New and Old Business
5. Executive Director’s Report
• Project Labor Agreement Quarterly Report
• Contract Security Quarterly Report
• Facility Operations Update
6. Citizens Advisory Committee Update
7. Public Comment
Members of the public may address the Authority on matters that are within the Authority's jurisdiction and are not on today's calendar.
THE FOLLOWING MATTERS BEFORE THE TRANSBAY JOINT POWERS AUTHORITY ARE RECOMMENDED FOR ACTION AS STATED BY THE EXECUTIVE DIRECTOR OR THE CHAIR.
CONSENT CALENDAR
8. All matters listed hereunder constitute a Consent Calendar, are considered to be routine by the Transbay Joint Powers Authority, and will be acted upon by a single vote. There will be no separate discussion of these items unless a member of the Board or the public so requests, in which event the matter shall be removed from the Consent Calendar and considered as a separate item.
(8.1) Approving the Minutes of the October 12, 2023 meeting.
(8.2) Authorizing the Executive Director to execute an amendment to the agreement for Fire Life Safety Sprinkler Testing Maintenance Service with Sciens Building Solutions to extend the agreement for one year for additional compensation of up to $163,084.
(8.3) Approving updated versions of the following financial policies: Board Policy No. 017, Debt Management Policy, and Board Policy No. 009, Investment Policy.
(8.4) Approving Board Policy No. 023: Civil Rights Policy.
REGULAR CALENDAR
9. San Francisco Peninsula Rail Program Executive Steering Committee Update and status of the Downtown Rail Extension/The Portal Workplan schedule and funding update.
10. Approving the Regional Measure 3 (RM-3) Resolution of Project Compliance for the allocation of RM-3 bridge toll funds in the amount of $100,700,000 for right-of-way professional services, acquisition, and relocation, including approving the Resolution’s attached Allocation Request and updated Initial Project Report, and authorizing the Executive Director to take such additional actions and enter such additional agreements with the Metropolitan Transportation Commission as necessary and appropriate to implement the purposes of the Resolution and receipt of RM-3 funds.
11. Presentation on the Draft Relocation Plan, released for public comment on November 3, 2023.
12. Approving modifications to the Downtown Rail Extension/The Portal Project Delivery approach for select project elements.
13. Authorizing the Executive Director to execute an amendment to the DTX Rail Program Enabling Works Planning Memorandum of Agreement with the Peninsula Corridor Joint Powers Board (Caltrain), for additional compensation of $460,000 for a total not to exceed amount of $1,055,000, and adopting Amendment No. 4 to the FY23-24 Capital Budget for Phase 2 to reallocate $801,000 to accommodate the contemplated Caltrain services and make other adjustments, but with no change to the total amount of the fiscal year budget or the overall Phase 2 Program Budget.
ADJOURN
The Ethics Commission of the City and County of San Francisco has asked us to remind individuals that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [Campaign and Gov't Conduct Code, Article II, Chapter 1, § 2.100, et seq.] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the Ethics Commission at 25 Van Ness Avenue, Suite 220, San Francisco, CA 94102, telephone (415) 252-3100, fax (415) 252-3112 and web site: www.sfethics.org.